1. Tynes Elementary School Chorus will perform in recognition of March Music Month

2. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

3. C-1 Minutes of Student Hearings and Regular Meeting on February 19, 2015; and Special Meeting on March 4, 2015

Attachment: Disciplinary Minutes-2015 Feb 19.pdf (Confidential Item)
Attachment: February 19, 2015 Regular.pdf
Attachment: March 04, 19, 2015 - Minutes.pdf

Deputy Superintendent

4. C-3 2015-2016 Revised Student Calendar

Attachment: 2015-2016 Student Calendar.pdf

5. C-4 2015-2016 Revised Employee Work Calendar

Attachment: 2015-2016 Employee Work Calendar.pdf

Human Resources

6. C-5 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 3-24-15.pdf

7. C-6 Proclaim May 4-8, 2015, as Teacher Appreciation Week in Clay County, and Tuesday, May 5, 2015, as Teacher Appreciation Day

8. C-7 Proclaim April 19-25, 2015, as Administrative Professionals Week, and Wednesday, April 22, 2015, as Administrative Professionals Day in Clay County

Instruction

9. C-8 Permission To Travel Out Of State

10. C-9 Letter of Agreement Between Health-Tech Consultants, Inc., and the School District of Clay County

Attachment: HTC LOA with CCSD Project IDEAL 9-2014-8-31-18rev2.pdf

11. C-10 Amendment to the Charter School Agreement between the School Board of Clay County and Orange Park Performing Arts Academy

Attachment: Contract Amendment.pdf

12. C-11 Approval to advertise public hearing for adoption of instructional materials for Career Technical Education/Agriculture courses

13. C-12 Agreement Between Safe & Civil Schools and the School District of Clay County

Attachment: Safe and Civil School Contract 3-2-2015.pdf

14. C-13 Performance Matters (Assessment and Data Systems) Contract

Attachment: Performance Matters Contract 2015-16.pdf

15. C-14 Student Travel

Attachment: March 2015 - Student Travel.pdf

16. C-15 Revisions to Handbook of Instructional Materials Procedures

Attachment: HANDBOOK OF IM PROCEDURES REV 03 24 15 BOARD APPROVAL.pdf

17. C-16 Educational Institution Affiliation Agreement between CCSB and Life Care Center of Wells Crossing

Attachment: wellscrossingagreement.pdf

18. C-17 Overnight/Out of State Travel

Attachment: CASETennesseeStateUniv.pdf

19. C-18 Overnight Travel - FOR INFORMATION ONLY

Attachment: 2015 State Leadership Summit.pdf

Business Affairs

20. C-19 Bid Renewal March 2015

21. C-20 Request Approval of the 2015-2016 Payroll Calendars

Attachment: Payroll Calendars 2015-2016 Board Mtg.pdf

22. C-21 Monthly Property Report - February, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-February, 15.pdf

23. C-22 Monthly Property Report - February, 2015 - AV Materials

Attachment: Audiovisual Report-February, 15.pdf

24. C-23 Monthly Property Report - February, 2015 - Software

Attachment: Software Report-February, 15.pdf

25. C-24 Monthly Property Report - February, 2015 - Vehicles

Attachment: Vehicles Report-February, 15.pdf

26. C-25 Deletion of Certain Items Report - March, 2015

Attachment: Deletion Report-March, 15.pdf

27. C-26 Warrants and Vouchers for February 2015

Attachment: WARRANTS AND VOUCHERS FEB 2015.pdf

28. C-27 Monthly Financial Report for February, 2015

Attachment: PAGE 1 MONTHLY FIN-Sum Cash FEB 2015.pdf
Attachment: PAGE 2 MONTHLY FIN GREV FEB2015.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP FEB,2015.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP FEB,2015.pdf
Attachment: PAGE 5 Capital Projects FEB 2015.pdf
Attachment: PAGE 6 Capital Projects By Project FEB,2015.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE FEB, 2015.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X FEB,2015.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X FEB, 2015.pdf
Attachment: PAGE 10 MONTHLY FIN INSURANCE FEB, 2015.pdf

29. C-28 Budget Amendments for the Month of February, 2015

Attachment: budget cover sheet(impact stmt).pdf
Attachment: February Budget Amendments.pdf

30. C-29 Approve for advertising amendments to School Board Policy 6GX-10-5.02B, Business Affairs, Budgets

Attachment: Fund Balance Spending Order Policy.pdf

31. C-30 Approve for advertising School Board Policy 6GX-10-5.02 F, Business Affairs, Investment Policy

Attachment: Policy 5.02F Investments.pdf

Support Services

32. C-31 Lakeside Elementary School New Parent Pick Up Contract Award

Attachment: LSE New Parent Pick Up Bid Tab.pdf

33. C-32 OakLeaf Junior High School Drainage Rework in Portable/Boardwalk Area Contract Award

Attachment: OLJH Drainage Rework in Portable.Boardwalk Area Bid Tab.pdf

34. C-33 Middleburg High School Flooring Replacement Contract Award

Attachment: MBHS Flooring Replacement Bid Tab.pdf

35. C-34 W. E. Cherry Elementary School Repipe Kitchen Contract Award

Attachment: WEC Repipe Kitchen Bid Tab.pdf

36. C-35 Orange Park Junior High School Kitchen Floor and Sewer Replacement Contract Award

Attachment: OPJH Floor and Sewer Replacement Bid Tab.pdf

37. C-36 S. Bryan Jennings Elementary School HVAC Replacement Buildings 1, 2 and 3 Contract Award

Attachment: SBJ Bid Tab.pdf

38. C-37 Pre-Qualification of Contractors

Attachment: Contractor List 3,24,15.pdf

39. C-38 Annual Florida Inventory of School Houses (FISH) Certification

Attachment: FISH Certification.pdf

40. Adoption of Consent Agenda

Minutes: Speaker from the Audience:  Travis Christensen spoke to Consent Item C-10, Amendment to the Charter School Agreement between the School Board of Clay County and Orange Park Performing Arts Academy, regarding the financial impact of charter schools on the school district.

Motions:
Motion to approve the Consent agenda with the exception of C-2 that was moved to Discussion.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

41. Fleming Island High Robotics Team - Howard Altman

Minutes: 

The following students were recognized who make up the FIH Robotics Team.  The team placed 14th out of 152 teams at the state Robotics competition:

1. Jarrett Ford

2. Sam Gathercole

3. Zach Jelsma (not present)

4. Rebekah Martel

5. Brian Mckenzie (not present)

6. Martine Montgomery

7. Jacob Porter

8. Griffin Powell

9. Lyndsay Ross

10. Adam Schaudell (not present)

11. Dario Steckley (not present)

12. Austin Woods

 

42. Recognize Bob Boyd, Clay County Striders Walk/Run Club

Minutes: The Clay County Striders Walk/Run school clubs track and accumulate student miles throughout the school year. The Lakeside Elementary School club, coached by Kim Tracanna-Breault, was the first semester winner for most miles earned. 

43. Ford Next Generation Learning (NGL) High School Academy Update - Tom Besaw, National Team Member and National Advocate for Ford NGL

Minutes: Mr. Besaw reported on the progress that Clay County's high school academies are making and how Ford NGL is helping our district move in the right direction in creating next generation learners.

Superintendent

44. D-5 Discussion of proposed program with AMI Kids

Minutes: 

Dr. Phildra Swagger, National Director of Education, and Ms. Rebecca Corrigan, Director of Vocational Education, presented information about the program which is geared for at-risk male students. AMI is looking to partner with Clay County to provide a day treatment program that includes treatment, education and behavior modification.

Board discussion followed the presentation.

45. D-1 Superintendent's Update

Minutes: Superintendent Van Zant introduced Mrs. Susan Legutko, the district's new Assistant Superintendent for Business Affairs. He then called on Mrs. Kornegay to share highlights of the District Accreditation Exit Report presented on March 4, 2015.

Deputy Superintendent

46. C-2 Proposed Allocations Changes for 2014-2015 (Pulled by Staff)

Attachment: Allocation Summary - March 24, 2015.pdf
Minutes: 

Speakers from the Audience: OPE students David Denemark and Robert Morris 

Mrs. Adams spoke to the item, explaining two corrections that were made. The Warehouser position that was deleted will not take effect until May 1, 2015, when the employee currently in that position retires. The second is a change in cost centers from 9106 to 9040 for a Tech. Specialist position.

There was brief Board discussion prior to the vote.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

47. D-2 2015-2016 Proposed Staff Allocations

Attachment: 2015-2016 Allocations.pdf
Attachment: Changes to 2015-2016 Allocations.pdf
Minutes: 

Speakers from the Audience: Abigail Boer (student), Shana Boer, Tracy Shannon, Liz Crane, Renna Lee Paiva.

Board Members expressed dismay at having to cut positions but acknowledged this allocation package represents a level the Board can afford. Mrs. Adams explained how the allocation package was developed and that the process actually begins with student projections.  Mrs. Adams explained the changes that were made to the original package.

Mr. Van Zant stated he is hopeful that the June 30 fund balance not fall below 2%.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Ashley Gilhousen	- Aye
Johnna McKinnon	- Aye
Elizabeth Condon	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye

48. D-3 Proposed Supplement Allocations for 2015-2016

Attachment: Academic Supplements.pdf
Attachment: 2015 2016 Proposed Athletic Supplements.pdf

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

49. D-4 Human Resources - Special Action A

Attachment: HR Special Action A 3 24 15.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

50. D-6 Governor Scott’s Proclamation designating April as School Library Month

Attachment: 03-24-15 Gov Scott's Proclamation Library Month.pdf
Minutes: Karen Robinson and Dr. Suzanne Herndon spoke to the 30th anniversary of School Library Month which began in 1985.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye

51. D-7 Public Hearing to receive public comment and to approve as advertised the adoption of 9-12 World Languages (Spanish 1, 2, 3 Honors and 4 Honors) instructional materials

Minutes: 

Chairman McKinnon opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

52. D-8 Public Hearing to approve as advertised 2014-2017 Special Policies and Procedures (SP&P) Manual.

Attachment: SP and P 2014-2017 doc.pdf
Minutes: Chairman McKinnon opened the public hearing. There was no one present to speak to the item, and the public hearing was closed.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Support Services

53. D-9 Two Creeks Parcel in OakLeaf Area

Attachment: Two Creeks Ltr&Map.pdf
Minutes: John Merrill, Assistant Superintendent for Support Services, presented capacity information for schools in the Oakleaf area.  Based on the high capacity percentages, consensus was to not release the property back to the developer. School Site D is earmarked in the Branan Field Master Plan for a future school.

Motions:
Motion to not release the property	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

54. Joann Denemark - OPE Loss of Teacher Allocations and Budget/Testing Concerns

Minutes: 

Speakers from the Audience: Travis Christensen

Mrs. Denemark summarized her recent visit with state Legislators.  She expressed concern over budget cuts and testing issues.   

55. Kevin Bily - Class Sizes and Budget Deficits

Minutes: Mr. Bily expressed concern about how the increased class sizes will affect learning and the school system's reputation for high quality education.

56. Speakers

Minutes: Travis Christensen - regarding legislation, state assessment system and budget responsibility

57. Comments

Minutes: Superintendent Van Zant spoke briefly about his frequent visits to Tallahassee to talk with state Legislators about school district concerns.

58. Comments

Minutes: Board Members made positive comments about various school events they attended over the last month.

59. Comments

Minutes: 

Interim Board Attorney Dan Sikes announced the need for an Executive Session to exercise attorney-client privileges.  The purpose would be to provide a status report on pending litigation.  He plans to give the Board his recommendation on future legal needs at the May board meeting in conjunction with Mrs. Legutko's budget report.